Event Planning and Calendars

In order to plan your event, follow the below steps 1-4. If you are a UF Law student, faculty, or staff member scheduling an event, and are requesting funding, please complete step 2 prior to moving to step 3, or 4. Please email events@law.ufl.edu with any questions related to reserving a room or hosting an event.

Planning a Virtual Event?

Please visit our Zoom Guides page for additional resources.

1. Calendar of Events

Complete Event Calendar

2. UF Law Fund Request

UF Law Fund Request

3. Schedule Rooms

Non-UF Visitor Form
UF Event Form

4. Save the Date (For events after current semester)

Save the Date Form

Event Planning Resources (Forms)

Approved Caterers
Digital Sign/Graphic Creation and Temporary Signage Policy
Event Permit Form
Event Planning Guide – Faculty and Staff
Event Planning Guide – Students
Food Form
Rental Rates
Scheduling & Welcoming External Guests to UF Law
Tent/Building Permit Form
Terms and Conditions
UF Law’s Guest Travel Information
UF Travel Policy
UF Fronting Policy

Terms & Conditions

College of Law Hours

The College of Law’s meeting spaces are generally available 8:00 a.m. to 10:00 p.m. Monday through Friday and some pre-approved weekend hours. Most areas of the College of Law require swipe card access by UF Law faculty, staff, or students after 5:00p.m. weekdays and all weekend. If you are concerned that your confirmed event may exceed this timeframe, please email events@law.ufl.edu.

Event Funding

If your event requires funding, please submit a UF Law Fund Request as soon as possible. You may find it located at https://www.law.ufl.edu/calendars under #2. Students, faculty, and staff planning to fund their events with law school resources must submit and receive an approved fund request before their event takes place. Fund requests can take up to two weeks to complete, so it is recommended that they are submitted as early as possible.

Tabling

Tabling activities may be held, with prior approval, between 10:00 a.m. and 3:00 p.m. Monday through Friday in designated areas of the College of Law campus. Tables and chairs may be checked in and out from the Administrative Hub (164 Holland Hall).

Room Condition

All room(s) reserved should be left clean and organized following an event. The individual/organization reserving the room(s) may be held responsible for any damages and charged cleaning, repair, or replacement fees.

Food

You must have prior approval to serve food during your event. Food is only allowed in specific rooms, and food served at events on campus must comply with vendor and safety policies. Never leave food-related garbage in interior trashcans. Carry all trash to the nearest dumpster following an event.

Audio Visual Needs

If your confirmed event requires technical equipment or special A/V support, or if you would like an introduction to the technical equipment in your assigned space(s), please submit an IT Support ticket at https://www.law.ufl.edu/technology-services. Please note that UF Law classroom computers only have VGA port connections. The College of Law does not have Mac or HDMI adaptors available.

Video Recording

You may not use University of Florida logos or language implying collaboration or endorsement of your program or event without express permission from the appropriate UF authority.

Wireless Internet Connection

All devices connecting to campus WiFi are now required to have up-to-date security. Please click on the following link and follow the instructions on how to access UF’s internet. http://getonline.ufl.edu/ Users not configured to the new network may experience internet timeout sessions or loss of online work. Please contact the Help Desk at 392-HELP (392-4357) for assistance.

Tobacco-Free Campus

The use of cigarettes or other tobacco products anywhere on campus, including parking lots, is not permitted and a violation of UF policy 6C1-2.022.

Responsibility

The student(s) or faculty/staff member(s) making this reservation agree to and accept all of the above terms.

The Florida Constitutional Law Endowment in memory of Justice Ben F. Overton was created by Judge Karen Miller in 2013. This fund supports lectures and presentations by Justices of the Florida Supreme Court at the Fredric G. Levin College of Law.

HISTORY

Justice Overton, who earned his B.S. in 1951 and his Juris Doctor in 1952 from the University of Florida, was the first merit appointment to the Florida Supreme Court. Throughout his career he was active in legal education and served as an Adjunct Professor at the Levin College of Law through December 2012, the month of his death. Although he resided at Oak Hammock at the University of Florida, a continuing care retirement community developed in cooperation with UF, he also considered the Florida Supreme Court “home.” Among the high points of his later years was hosting Justices of the Florida Supreme Court in Gainesville and taking his class to Tallahassee to hear oral arguments at the Florida Supreme Court.
Judge Miller, who earned her B.S. cum laude from New York University in 1974 and her Juris Doctor from New York Law School in 1977, served as Chief Administrative Law Judge of the New York City Department of Consumer Affairs, New York City’s business regulatory agency, before she retired to Oak Hammock at the University of Florida. Having accompanied Justice Overton on his excursions to Tallahassee and joined him in welcoming guests to Oak Hammock at the University of Florida, she created the endowment in memory of Justice Overton to ensure that the Levin College of Law continues to have the funding necessary to continue and enhance the interaction between its students and the Florida Supreme Court.

Judge Miller remembered the event that motivated the endowment.

Prior to a dinner at the home of Dean Robert Jerry and Lisa Jerry shortly after Justice Overton’s death, Justice Barbara Pariente and I were discussing a suitable memorial. Justice Pariente, who had been Justice Overton’s colleague on the Florida Supreme Court and who understood the importance to him of the interaction between his students and the Court, suggested the outline of what has become the Overton lectures. Dean Jerry, who has since retired, as has Dean Emeritus Jon Mills, who assumed responsibility for implementing the Overton lectures, were very supportive from the beginning. Since Dean Mills’ retirement, Professor Timothy McClendon, who assisted both Justice Overton and Dean Mills teaching Florida Constitutional Law and who co-authored the recent Florida Constitutional Law casebook, has continued the Overton lectures with the support of Interim Dean Merritt McAlister and CGR director, Professor Danaya Wright.

Justice Overton was a devoted jurist, educator, and ethical leader of the Florida legal profession. The Overton Lecture Series brings Florida Supreme Court Justices to the University of Florida, Levin College of Law, and serves to introduce students to the inner workings of the Court. CGR and the students of the College of Law extend our deepest gratitude to Judge Karen Miller for making the Overton Lectures possible in perpetuity.

You can watch an interview for the Florida Historical Society by Mary Adkins, professor emeritus of the UF Levin College of Law, with Justice Overton here.

Justice Overton was also interviewed for the Samuel Proctor Oral History Project and a transcript of his interview is available at the Smathers Library, and here.
Justice Overton sat on the Constitution Revision Commission of 1977-78 that proposed a right to privacy in the Florida Constitution. Although it failed as part of the Constitution Revision Commission recommendations, it passed in 1980 when proposed by the legislature. The bill was co-sponsored by our very own Jon Mills. The privacy provision prevailed by greater than 60%. Justice Overton then wrote a concurrence in a critical reproductive rights case in 1989 affirming that the privacy provision of the Florida Constitution included the right to obtain an abortion. That decision was overruled in Planned Parenthood of SW and Central Florida v. Florida. You can read about the role of Justice Overton, Jon Mills – director emeritus of CGR, and the history of the 1989 case here.